FAQ

Outreach Lecturing Fund | FAQs

  1. What is the purpose of the OLF Award?
  2. Where can a scholar go on an OLF Award?
  3. What documentation is needed for the approval process?
  4. Who is responsible for making the travel arrangements and paying for the transportation?
  5. Can scholars go to more than one institution during an OLF award?
  6. How is the OLF travel award amount determined?
  7. When will the scholar receive the OLF travel award funds?
  8. Our institution wishes to issue an honorarium. What are the requirements?
  9. Our institution cannot provide housing for the scholars, is there a possibility to receive supplemental funding?
  10. Are there limitations for how many OLFs a scholar can receive?
  11. Are there limitations for how many scholars an institution can request?
  12. The scholar I am interested in is only on a grant for 2 months, are they eligible?
  13. I am a current Fulbright Visiting Scholar and I am not listed in the Scholar Directory, what should I do?
  14. Our institution is not listed as Priority Institution, is there a way to be considered a Priority Institution in the future?
  15. Can we charge admission to our OLF event?

  1. What is the purpose of the OLF Award?
    The OLF program enables Fulbright Visiting Scholars and Scholars-in-Residence who are currently in the United States for grants longer than three months to accept guest lecturing invitations at U.S. colleges and universities.
  2. Where can a scholar go on an OLF Award?
    Scholars must go to a college or university in the United States and its territories, including Puerto Rico, the U.S. Virgin Islands and Guam. OLF may not be used to attend conferences. Scholars can go to any institution including large research institutes; however scholars must supplement those visits with a second visit to a targeted institution. These include Minority Serving Institutions, Community Colleges, Small Liberal Arts Institutes or Geographically underrepresented regions. For a complete list of targeted institutions, please click here.
  3. What documentation is needed for the approval process? Institutions must submit the OLF application form together with an invitation letter on behalf of the scholar. Fulbright Visiting Scholars being requested must submit a copy of their Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN).
  4. Who is responsible for making the travel arrangements and paying for the transportation? IIE will assist scholars to directly make airline reservations. Scholars should work with their hosts to secure lodging.  If approved, scholars may submit receipts for lodging up to the federal per diem rate for their location.   
  5. Can scholars go to more than one institution during an OLF award?
    Yes. Scholars are strongly encouraged to visit more than one institution during their OLF experience.  For example, a scholar could use one OLF award to go to Northern Virginia Community College and Howard University. Both institutions are located in Washington, DC.
  6. How is the OLF travel award amount determined? The airfare portion of the award is booked directly through IIE’s travel agency, American Express Global Business Travel (GBT).  Federal per diem rates for lodging, meals and incidental expenses for the duration of the OLF activity will be used to determine the remainder of the award amount. If the host institution is unable to support housing for an approved OLF award, the scholar may submit receipts for lodging expenses but may only be reimbursed up to the federal per diem rate for lodging for that location.  Additionally, every OLF travel award will include a $100 allowance for airport transit.  If more than $100 is spend on airport transit in service of an OLF activity, the scholar may submit receipts for consideration. 
  7. When will the scholar receive the OLF travel award funds? The scholar will receive the OLF travel award funds after the OLF host institution submits an evaluation and summary of the event. Scholars are required to register their U.S. Bank Accounts through IIEPay in order to receive OLF funding. You can find detailed instructions on registering for IIEPay here. Scholars will receive payments within 3-4 weeks after all documents are submitted. Please note: Scholars cannot be reimbursed without a copy of the scholars SSN or ITIN.
  8. Our institution wishes to issue an honorarium. What are the requirements?Institutions are welcome to issue Visiting Scholars an honorarium, however they MUST include a letter indicating the amount of such honoraria with their OLF application.  Honoraria requests CANNOT be approved retroactively.   
  9. Our institution cannot provide housing for the scholars, is there a possibility to receive supplemental funding?
    Institutions that are on the Partnering Institution list can request supplemental funding and will reviewed on a case by case basis. Please indicate your request on the application and within the invitation letter.
  10. Are there limitations for how many OLFs a scholar can receive?Yes. Fulbright Visiting Scholars and Scholars-in-Residence are limited to two (2) OLF awards during their Fulbright exchange, regardless of the length of their exchange. 
  11. Are there limitations for how many scholars an institution can request?Institutions may apply for up to two OLFs per academic year.  
  12. The scholar I am interested in is only on a grant for 2 months, are they eligible?In order to be eligible, scholars must be on Fulbright grants of 3 months and they cannot participate in an OLF during the last 30 days of their grant.
  13. I am a current Fulbright Visiting Scholar and I am not listed in the Scholar Directory, what should I do?If you are a current Fulbright Visiting Scholar and you do not see your name in the directory, please contact your IIE Advisor. They can help determine why your name does not appear.
  14. Our institution is not listed as Priority Institution, is there a way to be considered a Priority Institution in the future?The Priority Institution Excel Document is updated periodically as we conduct research on eligible institutions. If you believe your institution falls into one of the categories, please email us at olf@iie.org.
  15. Can we charge admission to our OLF event?
    The Fulbright Program is a federally funded program by Congressional appropriation. As such, any OLF events hosted should be free for their intended audiences.